Back-office automation for the work nobody wants to do
Documents come in as invoices, purchase orders, supplier price files, PDFs and forms. The system reads them, pulls the data, matches it to the right record, checks it against what is already there, and applies the change when it is safe. Your team runs it from a dashboard and only sees the rows it is unsure about. Hours of retyping become minutes of review.
What it handles
The unglamorous, high-volume jobs that quietly eat a week:
- Document processing: invoices, POs, price sheets and forms read and turned into structured data.
- Data entry and migration: rows moved between a file, a spreadsheet and your system, matched by ID first.
- Catalog and listing updates: prices and specs kept current from whatever file a supplier sends.
- Reconciliation: line items matched to orders, and the mismatches flagged with the difference shown.
Accurate because it checks itself
Rows match by SKU or ID before anything else, values are checked against your current record and sensible bounds, and the live record is re-read right before it is written. What cannot be matched with confidence is held for a person, never guessed. That is usually fewer mistakes than the same job done by hand at volume.
Nothing changes outside your rules
You decide which categories apply on their own and which wait for approval. Every write passes the verifier, every change is logged, and you hold a kill switch. It is built around the systems you already run, so nobody has to switch tools or hand around passwords; access runs through scoped, server-side tokens.
Questions
- What documents can it read?
- Invoices, purchase orders, supplier price files, spec sheets, PDFs and structured forms, in whatever layout they arrive. The extraction is scoped to your documents during the build.
- How accurate is it?
- It matches by ID first, checks values against your live record and sensible bounds, and re-reads the record before writing. Anything it is not sure about is held for a person rather than guessed, so errors surface as exceptions instead of silent mistakes.
- Will it change our records without approval?
- Only for the categories you mark safe. Everything else is staged and waits for you. Every change is logged and reversible, and you hold a kill switch.
- Does it work with our system?
- It is built around the store, ERP, CRM or spreadsheets you already use, connected through scoped server-side tokens. You do not switch tools.
- What does it cost?
- A fixed build price for the workflow plus a monthly run fee. Document and AI processing usage runs on your own accounts at cost. Quoted on the first call.
Tell me what should run on its own.
Thirty minutes on the first call. If I cannot automate it well, I say so.
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